Before this changeover, all records were handwritten by the employees. Often, illegible handwriting or no or incorrect recording of article numbers caused a non-negligible reduction in efficiency when creating invoices. These incorrect records meant that the employee had to be reached first and asked for the missing data. In addition to work confirmations, material slips and delivery bills, hourly records and weekly reports were also recorded exclusively by hand. These separate records meant that differences could arise between these sheets and therefore also in subsequent steps.
Initial situation
Procedure
The main aim of this project is to ensure that all records that were previously recorded by hand are now processed using digital input devices. The aim of this change is to shorten processes and position them more efficiently. An additional benefit resulting from this digital recording is an exact stock level. This can ultimately also be used to derive the annual inventory. However, a key aspect of this system is the reduced susceptibility to errors. The consistent and uniform sequence of all work steps in the digital environment results in precise traceability and more specific data analysis. However, the most important goal was to make the daily work of all employees easier.
Project results
This switch to this digital solution has made many work steps more consistent and therefore much easier. This changeover was accepted by all employees with great motivation. A great deal of personal commitment contributed to the fact that it became a jointly growing project in which everyone was able to contribute their ideas and criticisms. Through constant consultation with each other, further tools were added to make work easier and even more efficient. There are already some ideas for the future to make work even easier and more interesting.